Finance & Admin Associate

  • Finance
  • Antwerpen, Belgium

Finance & Admin Associate

Job description

About Poppy

Poppy Mobility is a Belgian based provider of shared mobility, currently operating a fleet of 700 cars and 500 e-scooters in Antwerp, Brussels, Mechelen, the biggest Belgian airports (and this list is growing every month!) Poppy is a startup part of the Lab Box startup ecosystem, founded and owned by D’Ieteren Auto. Poppy was launched in Antwerp about three years ago.

Finance & Admin Associate job description

Poppy is looking for a Finance & Admin Associate to join us on the rapidly evolving adventure that is Poppy (10 to 40 employees in 2 years!). You will be our new swiss knife, acting both as the CFOs right hand on reporting and financial analysis topics and as the new force that will empower our small admin team. You will work closely together with the CFO, accountant and Administration Associate in Poppy’s kick-ass finance team.

The word ‘administration’ doesn’t sound exciting to you? We gladly invite you to discover and embrace The Poppy Way: (1) learn how a task is done, (2) do it 20 times so you master it and know all exceptions, (3) apply our stack of no/low-code tools to automate the task - our awesome team of autodidact problem solvers or awesome engineers will be happy to show you - and most importantly (4) improve your foosball skills while the automation tools are doing the work for you!

Finance & Admin Associate's responsibilities

The world of shared mobility is changing every day and so are our challenges, our priorities and our team. As our newest colleague, you will become the CFOs right hand on Finance & Administration topics, including:

  • Finance: as a finance associate, you will spend 50% of your time working very closely together with our CFO, and supporting him on some of his key responsibilities. On many topics, this will also require collaborating with our accountant, and, given Poppy’s flat structure and our culture of accountability, direct reporting to CEO and Lab Box CFO & controller
    • Reporting: work together with CFO & accountant on the correct monthly closing of financial statements and reporting of monthly figures to CEO & board team

    • Controlling: support CFO in cost control, monthly budget-actuals variance analysis and ad hoc financial analysis

    • Revenue forecasting & dashboarding: support CFO in revenue forecasting and work together with engineering team in order to create, refine and update dashboards based upon Poppy’s immense data warehouse

  • Financial administration: as an admin associate, you will allocate the other 50% of your time working in a tandem with our current admin associate on Poppy’s core administrative processes. In doing so, you will work closely together with Poppy’s customer service team and you will also have direct contact with some of Poppy’s customers as well as with other main partners and stakeholders.
    • Debt collection: Cash is king! Optimize and follow-up on our order-to-cash process, which is largely automated and outsourced

    • Fines & violations: work together with your fellow Admin Associate on the processing of the traffic fines our beloved Poppy users tend to cause (a lot!)

    • Insurance: manage the financial aspects of damages to our fleet and be one of the key touchpoints with our insurance partner Qover - one of the most promising Belgian insurtech players

Poppy's offer

  • Tons of autonomy, impact, ownership, accountability

  • Quick results of your efforts

  • Working together with a young but powerful team that appreciates initiative and ambition, and that values potential and mindset over education and experience

  • An environment where you can take initiative, learn new things, make mistakes, learn some more, have fun along the way

  • The opportunity to grow along with a company that has steep growth plans

  • A job in an organization where transparency is key. Feedback, both positive and negative, is appreciated from anyone, by anyone

  • The flexibility to work from a cool office in the heart of Antwerp and/or from our office space within the Lab Box Startup Studio at Flagey, Brussels - or from home, of course

  • Fat Fridays! Hope you like fries & bicky burgers. Drinks at Belga, Mechelseplein, or just in the office.

  • The rock & roll of a startup and the financial stability of a big corporate

  • The satisfaction and sense of accomplishment of shaping the mobility and contributing to the climate challenge


Finance & Admin Associate requirements:

  • A bachelor or master’s degree in any subject; business administration, economics, finance, accounting, entrepreneurship, data science or IT is a plus

  • Fluent in English and Dutch or French (having all three is a plus)

  • Relevant working experience; e.g. in finance, admin, data or accounting is a plus

  • You are tech savvy; you understand that computers don’t bite and Ctrl + Z is your partner in crime

  • A hands-on, get things done, problem solving mindset

  • A big dose of curiosity and willingness to learn. Every expert was once a beginner

  • You like change. You see the opportunities it creates rather than the threats

  • You like working in a small team; you are also able to deliver things independently

  • You take initiative, you are proactive

  • You are energetic and you energize others. Good vibes only