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Admin & Warehouse Associate

  • On-site
    • Vilvoorde, Brussels, Belgium
  • Operations

Join our Vilvoorde team! Combine administrative precision with hands-on warehouse work to keep our technicians running smoothly, manage damage cases, and bring structure to a growing operation.

Job description

🚗 Job Description – Admin & Warehouse Associate
 Location: Vilvoorde
Contract Type: Full-time
Start Date: As soon as possible

🎯 About Poppy
Poppy Mobility is a Belgian provider of sustainable shared mobility. With a fleet of over 2,000 vehicles active in major cities such as Antwerp, Brussels and airports in Brussels and Charleroi, Poppy offers a fully digital platform for shared cars, vans, and flexible rental options.
Our mission? Making mobility simple, accessible, and efficient.

🎯 About the Role – Admin & Warehouse Associate
As an Admin & Warehouse Associate, you support the backbone of our technical operations. You combine administrative precision with practical warehouse know-how. Your work ensures our technicians can operate smoothly and that damage cases and stock levels are accurately followed up.
This is a full-time, on-site position based in our Vilvoorde workshop, within a dynamic and growing team.


🧩 Your Responsibilities

📋 Administrative Support & Damage Handling

  • Process and follow up on damage claims (customer and internal)

  • Ensure accurate data entry in the system

  • Share relevant information with technicians, fleet managers, and administrative staff

  • Register incoming deliveries and manage stock updates

  • Contribute to process improvement and workflow clarity

🏭 Warehouse & Workshop Support

  • Receive and check deliveries, place items in correct location

  • Prepare materials, tools, and parts for technicians

  • Monitor inventory of parts, tools, and workshop equipment

  • Keep the warehouse tidy, organized, and functional

💪 Your Profile

  • You are structured, accurate, and hands-on

  • You’re a clear communicator and enjoy supporting others

  • You speak fluent French, have at least basic Dutch (English is a plus)

  • You’re physically fit and comfortable with manual tasks

  • You work well independently but also thrive in a team

  • Full-time presence at our Vilvoorde workshop is required

🌟 What We Offer

  • A stable, full-time position with lots of variety

  • The opportunity to contribute to a forward-thinking mobility company

  • A young and informal team with room for your ideas

  • Possibilities to grow into roles in operations or fleet coordination

  • Competitive salary package


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